We are searching for a key player in the Financial Reporting and Tax Matters division of our Financial Accounting department. The person in this role will be responsible for preparing custom financial reports to meet the audit, budgetary, and periodic needs of our clients; reviewing financial transactions to determine whether the underlying information requires tax adjustments.

• Routinely create, prepare, and review custom financial statement, budget and ad-hoc reports for our clients 35%
• Trial Balance and workpaper review in connection with audit support engagements 35%
• Support the month/ year end close process through the research/ resolution of open issues 10%
• Record book to tax adjustments as they relate to certain tax matters across various asset types 10%
• Drive efficiencies across divisions through IT and process improvements enhancing the customer experience 10%

Requirements

• Strong technical accounting skills
• Internal/ External Communication Skills
• Ability to manage and prioritize multiple projects while meeting internal SLAs and deadlines 
• Works well in a team environment as well as independently 
• Ability to identify problems and recommend solutions in a fast-paced environment 
• Must be detail oriented, motivated and able to prioritize 
• Ability to learn quickly and take initiative
• Mastery of computer and web-based financial software products
• Bachelor's degree preferred
• 5+ years of related experience required 

We are searching for a key player in the Reconciliation and Valuation division of our Financial Accounting department. The person in this role will be responsible for executing timely reconciliations to verify all financial transactions are entered, portfolio assets are accounted for and data is complete; assisting with statement intake and valuation procurement to ensure current period deliverables are met. 

• Review various financial institutions statement of accounts to verify and enter asset balances 
• Record transactions to the ledger for the charitable and investing activity of our clients 
• Reconcile financial transactions and asset portfolios to client statement of accounts 
• Assist with statement intake and valuation procurement 

Requirements

• Strong technical skills; knowledge of accounting for brokerage statements
• Internal/ External Communication Skills
• Ability to manage and prioritize multiple projects while meeting internal SLAs and deadlines 
• Works well in a team environment as well as independently 
• Ability to identify problems and recommend solutions in a fast-paced environment 
• Must be detail oriented, motivated and able to prioritize 
• Ability to learn quickly and take initiative
• Mastery of computer and web-based financial software products
• Bachelor’s degree or 1-2 years of related experience preferred

The Growth Data Analyst will enrich and mine existing data sets and collect new information and insights to assist with lead generation and funnel progression. In doing so, this role will be a data-driven thought partner for Marketing and Sales leadership to identify patterns, test hypotheses and support the overall growth of the business. An ideal candidate for this role is detail oriented, accurate and willing to experiment to drive outcomes.  

 Prospect Development 40%

• Find patterns within our existing prospect database that can be leveraged into messaging, touchpoints, and campaigns.
• Identify additional data gathering opportunities to help us get better insights and more precise reporting on prospects.
• Work with Salesforce Admin to expand and/or reconfigure lead records as needed to support our efforts.
• Expand our contact profiles with third-party data sources, matching and triangulation.
• Develop processes that ensure regular review of in-house data to find actionable insights that can support lead engagement.
• Help us build a proprietary dataset for US-based private non-operating foundations that includes specific information and attributes that will enable us to target by offering and message.
• Maintain and refresh the proprietary dataset so the firm has current insights and contact information for existing foundations.

New Target Acquisition 40%

• Enrich third-party lists and data sources to help us reach new prospects, including with internet research, data-matching, triangulation, and other techniques.
• Use client characteristics to help us build more detailed ICPs and personas of high priority prospects. 
• Brainstorm ways to find lookalike audiences that can help drive business expansion.
• Augment our database with the top advisory, legal and accounting professionals using criteria provided by Marketing and Sales leadership.
• Make recommendations on how to reach and engage with new contacts.

Cross-Domain Collaboration and Documentation 20%

• Coordinate closely with CRO, CMO and Senior Director of Marketing on initiatives and project alignment. 
• Provide periodic reports to management on findings and recommendations.
• Meet regularly with sales practice groups and BDRs to understand their challenges, priorities and adjust work priorities accordingly.
• Partner with Salesforce Admin and Marketing Operations re new and modified data sets.
• Meet with other parts of Marketing to provide insights on prospect cohorts and campaign support.
• Document new processes, tools, vendor relationships for integrity and continuity.

Requirements

• Salesforce experience required.
• Comfortable working with large data sets.
• Experience evaluating and structuring third-party data sources.
• Proven analytical skills.
• Intellectually curious and driven to solve problems.
• Bootstrapping mindset and a willingness to do grassroots work. 
• Hubspot and PowerBI experience preferred.
• Interest in working with Marketing and Sales to form hypotheses and drive growth.
• Experience identifying and analyzing patterns in data.
• Bachelors degree in statistics, economics, mathematics, or another business-related field.
• MBA or equivalent work experience a plus.

Private Client Advisors on the Premier Services Team are the relationship managers for as many as 20 private foundations and their board members, staff, financial advisors, and other trusted counselors, helping them to carry out their philanthropic goals and administrative activities by engaging and facilitating Foundation Source’s full suite of comprehensive resources. 

The Private Client Advisor (PCA), Premier Services Team, reporting to a Director of Client Services, provides support to both the Director’s portfolio of clients and, eventually, their own defined group of clients.

PCAs for the Premier Services Team work directly with a Director and other seasoned client advisors to support and guide private foundation clients in conducting their philanthropic and administrative activities to assure a superior experience with Foundation Source. PCAs establish and maintain personal contact with a dedicated base of clients by responding to requests for information, anticipating and customizing services to meet client needs, and providing impeccable service and support to clients and their trusted advisors. 

Client Relations (50%) 

• Respond to client phone calls and emails with speed and accuracy ensuring quick resolution to client, marshalling appropriate resources from other departments when necessary.  
• Maintain working knowledge of all FS systems, processes and products and proactively review accounts to identify opportunities to be of service to clients, deepen their philanthropic knowledge, and build client loyalty to the company. 
• Implement new clients onto FS technology platform and back office services, coordinating among internal account implementation, financial and IT specialists, as well as the client’s financial institutions and advisors.  
• Provide a basic level of technology support, including assisting clients in becoming familiar and comfortable with Foundation Source Online (FSOL).  
• Assist clients with advanced grantmaking such as to fiscal sponsors; through intermediaries; to supporting organizations; and using expenditure responsibility or equivalency determination.   
• Occasional travel to attend trainings or meetings with clients may be possible (when it can be done safely, post-pandemic period). 

Client Operations/Administrative (40%) 

• Assist in the development, execution, and maintenance of FS Requests (online applications) and FS Results (online reports) to facilitate online grant application and reporting processes.  
• Help customize FSOL tools and resources for individual client use (page views, digital letterhead, email and letter templates, proposal and report forms, etc.). 
• Reviewing and facilitating payment of invoices, expense reports and reimbursements, ensuring accuracy and compliance with IRS rules and private foundation best practices; 
• Reviewing and processing grant letters for same; 
• Gathering financial information from advisors, financial institutions, and clients as needed to ensure accurate account reconciliation, estimated excise tax calculations, and annual state and federal return filings; 
• Preparing and compiling materials for Trustee and Board of Directors’ meetings; 
• Generating reports both for client and internal use and reference, using proprietary software platforms and MS Office products; 
• Facilitating basic communication among client foundations and their applicants and grantees using FS Requests and Results technology, email blasts, and phone calls as necessary and appropriate 
• Maintain accurate and professional client records so that key issues and interactions are easily reviewed and understood. 

Strategy, Research and Development (10%) 

• Maintain confident knowledge of FS systems and processes, compliance and general philanthropy issues by attending various trainings and info sessions and be able to effectively articulate this information to clients as needed and appropriate.  
• Consistently seek ways to improve our product and services, while simultaneously identifying ways to maximize efficiencies without compromising service quality.

Requirements

• 1-2 years’ experience delivering relationship and administrative support and exceptional customer service at a private foundation, financial services firm, or family office or has similar relevant experience and successful employment.
• Clear and effective communication skills, written and verbal, appropriate for working with ultra-high net-worth individuals, corporate and foundation executives, and their advisors and staff are required
• Strong client-service orientation and interpersonal skills: a “can-do” attitude and strong sense of diplomacy are absolutely critical
• Highest level of integrity, including respect for and adherence to client and corporate confidentiality
• A strong and proven ability to organize and efficiently handle a high volume of work, prioritize issues and tasks, and track multiple accounts at various stages of implementation and service balanced with flexibility and adaptability to handle unexpected changes in priorities
• Strong, yet balanced, attention to accuracy without getting weighed down with minutia
• Strong analytical skills to review and get to the heart of client issues quickly and determine efficient resolutions. Solutions oriented and ability to present one’s self as an authority capable of resolving issues and providing solutions
• Advanced working knowledge of Outlook, Word, Excel, PowerPoint, and Salesforce as well as the ability to conduct Internet research, and to learn and utilize new technology such as Foundation Source’s proprietary systems.
• Ability to display grace under pressure and positivity in a high-volume, high-energy environment both with clients and colleagues
• An action-oriented approach to work and the curiosity and desire to take on more
• Ability to work independently while continuing to grow and gain expertise from senior staff
• General knowledge of compliance and administrative issues pertaining to private foundations a plus 
• Occasional travel to attend trainings or meetings with clients

Physical Demands

• Constantly operates a computer and other office machinery
• Must be able to communicate information and ideas so others can understand.
• The ability to observe details at close range (within a few feet)  

The purpose of this position is to serve as Expense Coordinator for Foundation Source’s Client Expense Division. This role is responsible for entering and reviewing client requests for payment and reimbursement of foundations expenses. Candidate must possess the ability to grasp private foundation expense (and grant) rules and concepts and apply them to administrative processes. Strong critical thinking and organizational skills, as well as attention to detail are key.  

The ideal candidate has experience working as a bookkeeper/accountant/accounts payable specialist, is detailed oriented and has a strong aptitude for, and interest in, client expense processing. 

Expense Processing - 80% 

• Ensuring accuracy and proper categorization of expenses (type of expense) 
• Classifying expenses (charitable or investment related) 
• Ensuring appropriate expense documentation (invoices, receipts) 
• Reviewing each expense for compliance (self-dealing, taxable expenditure)   
• Creating records for new vendors, along with ensuring IRS Form W9 is completed for each 
• Managing recurring expenses 
• Processing batch-expenses, such as credit card payments 
• Proper treatment of in-kind expenses and other grant-related expenses 
• Identifying status of person/entity being reimbursed (disqualified person review) 

Subject Matter Expertise - 20% 

• Communication with internal stakeholders and/or clients to resolve potential concerns related to foundation expenses, including documentation for tax preparation and compliance 

Requirements

• Bookkeeping/accounting/accounts payable specialist experience  
• 2+ years of experience working with private foundation expense and grant rules 
• Ability to grasp private foundation expense (and grant) rules and concepts and apply them to administrative processes 
• Attention to detail a must  
• Strong critical thinking skills 
• Strong organizational and project management skills 
• Bachelor’s Degree preferred   

Physical Demands: 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.     

We are seeking a tax accountant to be a key player in our Tax & Legal Affairs department.  The position requires an ability to analyze financial information, interpret tax rules, and complete work with accuracy and in a timely fashion.  Written and oral communication skills are important, as the job requires continual interaction with colleagues, with clients, and at times with the IRS.   

Key Responsibilities:  

Prepare and file foundation tax returns (70%) 

• Prepare private foundation tax returns (IRS Forms 990PF and 990T, and accompanying forms) and extensions (8868) 

Research, Analysis and Reporting (30%) 

• Calculate and review quarterly estimates  
• Responsible for drafting responses to client comments and questions 
• Research and draft responses to correspondence received from tax authorities (mostly in the form of IRS Notices)  
• Analyze Minimum Distribution Requirements 
• Other tax related projects as requested by management 

Requirements

• Bachelor's degree in accounting, business administration, economics, or finance with a minimum of 2 years of tax return preparation and tax accounting experience preferred
• GL experience a plus 
• The ideal candidate will be highly motivated, detail oriented, and a self-starter 
• Strong organizational skills and ability to manage and prioritize multiple projects while meeting statutory and internal deadlines 
• Strong technical skills (tax, accounting) 
• Must work well in a team environment as well as independently 
• Confidence to identify problems and recommend solutions in a fast-paced environment 
• Excellent written and oral communication skills 
• Knowledge of K-1s 
• Knowledge of Foreign Filings 
• Mastery of computer and web-based products not limited to MS Word, Excel, Outlook, Adobe Acrobat and Salesforce; experience with GoSystem Tax RS preferred 

Physical Demands: 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.   

An Equal Opportunity Employer 

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.